Timetable and room bookings

The new booking system has now been launched – TimeEdit (TE) Reserve.

The University will be closed on ANZAC Day (25th April).

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Class timetabling dates

Find out when the class timetable planning, preferencing and adjustment periods are for each study period in MyTimetable.

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TE Reserve

Make and manage your Fine Arts and Music room bookings via TE Reserve.

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Guides

For instructional guides on using TE Reserve for the Faculty of Fine Arts and Music

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MyTimetable is a class timetabling system that creates individual timetables for students based on submitted class preferences, ensuring everyone has an equitable opportunity of getting their preferred class timetable. You will use this system to create your class timetable prior to each study period.

Find out about setting your class timetables, including planning, reviewing and adjusting

Everything you need to know to create class timetables

Important info

Class timetable opening and closing dates vary for different subject study periods. Check the dates via Timetable Dates for semesters and non-standard study periods to see when you can build a timetable for your subjects.

Remember to check the dates via Timetable Dates for semesters and non-standard study periods to see when you can build a timetable for your subjects.

For support and troubleshooting please go to Timetable Help for more information.

Students are required to check-in to room bookings.

  • Once you have confirmed your booking, remember to check in your reservation on the day and time of your booking.
  • If you do not check-in, your reservation will be released. The room will then become available for others to book.
  • You will see Check-in instructions and a QR code near your booked room.
  • Check-in opens 5 minutes before the start time of your reservation, and you will have 15 minutes to check-in.

Forgot to check-in?

  • If you forget to check-in within this time and are still using the room, make sure you book it using same-day bookings.
  • If you book within the check-in period, it will auto-check in.

Cancelling your booking

  • You can book rooms seven days in advance, if something comes up and you can’t make the booking, it will be automatically cancelled on the day.
  • Please remember all spaces are invaluable so if you book a room and things change, please be considerate and release your booking for others to use. You can log in and cancel your booking up to two hours in advance.

As a student of the Faculty of Fine Arts and Music you my access designated facilities within your Department in line with the following rules, regulations and T&C's.

By making a room booking, you agree to the following conditions:

  1. Bookings will not be made for any form of private teaching to members of the public
  2. Bookings will not be made to generate profit or involve any form of financial transaction
  3. You will be present in the space booked for the duration of your booking
  4. You will be able to provide your University ID card upon request to staff members of the University for the duration of your booking
  5. You will not provide your University ID card to any another person for the purposes of accessing spaces
  6. Spaces will be left in a clean and tidy state
  7. Any damage to spaces or equipment will be promptly reported to fineartsmusic-po@unimelb.edu.au
  8. No furniture, equipment, instruments or other items will be removed from a space
  9. You will check in to your booking or cancel any bookings that are no longer required in advance
  10. Your adhoc booking may be changed or cancelled at short notice if the room is required for curriculum purposes.

Any breaches of the above conditions, or misuse of any space, will result in booking privileges being restricted.

The core business of the Faculty of Fine Arts and Music is its own teaching, learning and research.

  1. Bookings can only be made by Faculty of Fine Arts and Music staff and students for curriculum related purposes.
  2. Booking lessons for people external to the Faculty of Fine Arts and Music is strictly prohibited without written approval from the Head of School. Failing to comply will be considered misuse of space (see section 5.d)
  3. General Campus operational hours (subject to variations):

    Summer/Winter
    Monday to Friday 7am to 11pm
    During Semester
    Monday to Saturday 7am to 11pm
    Sunday 9am to 9pm 
    All University of Melbourne campuses will be CLOSED on University Holidays.

  4. Accompanists not part of the Faculty of Fine Arts and Music must be escorted at all times, student and staff cards cannot be used by anyone other than the cardholder, please refer to section 5.20 of the Property Policy (MPF1115).
  5. Misuse of any space may result in booking privileges being restricted. Misuse is considered but not limited to any of the following:
    1. Using spaces without a booking.
    2. Failing to cancel a booking.
    3. Failure to disclose the nature of activity resulting in disruption to classes and/or damage to a space.
    4. Leaving a space in an untidy state, failing to pack away equipment/instruments
    5. Booking a space for private non-curricular activities.
    6. Not vacating the room by the end time of your booking.
  6. Subject to the Faculty Student Misconduct Process, restricted booking privileges could result in reduced booking quota time or no quota at all.
  1. Students and staff must make bookings via the TE Reserve.
  2. Students can book up to a week in advance, except Film and Television students who are allowed more than a week in advance.
  3. Minimum reservation time is 30 minutes.
  4. Students can check their time rules from the your available TE Reserve page which are defined by your Head of Area.
  5. It is the responsibility of the booker to leave spaces in a clean and tidy state.
  6. Any damage to the room or equipment must be reported to fineartsmusic-po@unimelb.edu.au
  7. Nothing may be taken out of rooms without the prior approval.
  8. You will only have access to the room as per the time specified on your booking. You must vacate the room by your booking end time.
  9. Please be aware that in addition to these terms and conditions, each School has specific requirements for their individual spaces. Please take careful note of instructions stipulated in the student guides and any visible signage in the spaces.
  10. If you require additional support for use of facilities, please contact fineartsmusic-po@unimelb.edu.au more than 24 hours in advance.
  11. Group bookings are to made by one member of the group. Failure to provide accurate information or falsifying information will be subject to the Student Misconduct Process.
  12. For security issues, please call 03 9035 9311.
  1. For maximum room utilization and fair and equitable use of space
  2. Cancellations must be reported and made through the TE Reserve room booking system. Failing to cancel a booking could result in Student Misconduct Procedures.

Check-in opens 5 minutes prior to the booking start time and will remain open for 15 minutes. Failure to check in for your booking will result in the release of the room, making it available for others to book.

See above for more information.

This guide offers students step-by-step instructions on logging in, creating or modifying a booking, and completing the check-in process.

Please contact the Faculty's Timetable and Room bookings Team and provide a screenshot of your error message if possible.

Your timetable will show the individual subjects you’ve enrolled in. If a subject isn’t showing in your timetable, you might not be enrolled in that subject. If you’ve enrolled in a subject within the last day, check again tomorrow as your timetable may take 24 hours to update. If the problem still persists then please submit a Timetable Assistance Form

Quotas allow for fair access to spaces and prevent any spaces being booked out by a single person. If you've used your quota, it will refresh the next day.

In TE Reserve, you can see your time rules, which is the number of hours you can book per day, or over a period of time.
Same Day Bookings have no time rules for that day.

If you have reached your daily quota limit, you can book a space if there is one free in the next two hours via Same Day Bookings entrance. Bookings made from this entrance have no time rules for the current day. This is to maximise usage of spaces on campus while other entrances with time rules allow for equitable access to rooms across the campus.

No. Access to practice rooms and other specialised spaces across the campus are only available for enrolled students within the Faculty of Fine Arts and Music.

You may observe that the Same Day Bookings entrance grants you access to additional rooms. This is due to certain spaces being initially prioritised for other students, but are subsequently made available for same-day bookings to optimise room utilisation.

Please submit an enquiry for any support with room bookings.

For enquiries such as class attendance, class details or other academically-related queries, please contact the Subject Coordinator.

Be sure to refer to the FAQs above before sending a request.

All FFAM staff users, please review your TE Reserve Guide via the Intranet before submitting an enquiry.

Email FFAM Timetable and Room Bookings Team